The DCC´s Data Management Planning Tool

The Digital Curation Centre has developed a web-based data management planning tool to assist with the preparation of basic Data Management Plans (DMP) at the funding application stage as well as to help building and maintain a more detailed DMP during the project's lifetime.


Back in July 2009, the EIDCSR project responded to the proposed DCC Data Management Plan Content Checklist. This test version of the DMP tool seems to have taken into account the comments made:

• The objective of the tool i.e. assisting with the production and maintenance of DMPs is clear and pertinent.
• The plans can be exported into PDF and HTML so they can easily be included in funding applications, websites, etc. Moreover, the plans incorporate the DMP Online logo showing that the tool has been used which should show the evaluators that the creators have taken the time and interest to use this tool.
• The plans can be easily edited and adjusted as required if circumstances change. This makes the DMPs a living document helping to ensure its usefulness throughout the lifecycle of the project.

Some other aspects are still unclear or could be enhanced:

• In terms of encouraging researchers to use the tool, is there any effort towards convincing RCUKs to recommend their bidders using it?
• It is still unclear whether the DMP team provides support for using the tool only or they can also help with the preparation of the DMPS. In cases where there data centres are in place, some might already provide this support and therefore this could be included in the guidance element of the tool.
• Some of the information collected in the DMPs can be of great help to later on the lifecycle document the datasets that will be produced. Hence it would be convenient if these data could be exported into more reusable formats.
• Creating a data management plan from scratch can be an arduous task that could be eased off by providing examples of plans in particular areas that can help guiding and inspiring those creating new ones.
• In some cases researchers will want to create a DMP without necessarily having, or planning to have, funding from one of the research councils in the UK. This does not seem to be possible with this tool at the moment. A generic DMP that is not specific to any funding agency could be extremely useful.

Overall, this test version of the DCC´s Data Management Planning tool is shaping up nicely and there is a clear need for it. Bringing together the RCUK statements on data management, the DCC´s generic DMP clauses and guidance from a variety of reputable sources can help researchers immensely.

Digital Curation Centre Workshop at Oxford on the 16th June, 2010 – How to Manage Research Data

I am very pleased to announce that the Digital Curation Centre will be paying a visit to Oxford on the 16th June to present a workshop on managing research data. The workshop is aimed primarily at researchers interested in bidding for funding for projects with a data output, although it should also appeal to those who assist and support research activities and who would like to find out more about the challenges of data curation.

Although the workshop will obviously be of relevance to those interested in either the Sudamih or EIDCSR projects, it will not focus exclusively on a particular academic discipline but should be useful across the board. Sessions will include: the roles and responsibilities associated with conceptualising, creating and managing research data during the life of a project; the responsibilities associated with the longer-term management of research data after a project has ended; developing a data management plan; and preparing data for long-term curation and re-use.

The workshop is free for members of the University of Oxford, £50 for non-members.

Anyone interested in attending the workshop should register at http://www.dcc.ac.uk/training/digital-curation-101/digital-curation-101-lite-oxford

Data management and curation cost modelling

The final report of the Keeping Research Data Safe 2 (KRDS2) project has now been published delivering a survey of data preservation costs, an enhanced curation activity model, four in-depth case studies and a benefits framework .

Oxford, and in particular the research groups participating in EIDCSR, participated as one of the case studies. For this exercise cost information was gathered on activities related to generation of data, local data management as well as the curatorial activities undertaken as part of EIDCSR such as metadata management and long-term archiving.

It is hard to make any inferences from these costs as they represent a snapshoot in time of one particular research project. Nonetheless, the Oxford costs information revealed that:

• generating research data can be extremely expensive,
• local data management may be modestly resourced in comparison with the value of the data,
• start-up curation services, i.e. curation services in the process of development, can also be expensive,
• the cost of established data management services, such as the long-term filestore, can be be rather low in comparison to those services in the process of development.

The report contains more detailed information about the Oxford case study as well as the others including the UK Data Archive, the Archaeology Data Service and the National Digital Archive of Datasets.

A new interesting project: Data Management for Bio-Imaging

A new data management project funded by JISC known as Data Management for Bio-Imaging has just created a wiki that will contain relevant information about the project.

The aim of the project is to generate better understanding and planning of data management for bio-imaging within the John Innes Centre

The project plans to document the data flows and infrastructure in the Coen Lab and the JISC Bio-Imaging service. In both cases they use sophisticated instruments such as light microscopy, CCD systems and confocal microscopy generating terabytes of imaging data.

To address their data management needs they are deploying an Open Microscopy Environment known as OMERO which features like:

- Managing and organizing
- Search&Browsing
- 3D Projection
- Metadata, annotation, tagging
- Share, Export, Import

In addition to this, they will train users, including post-docs, to use the system as well as defining strategies to handle user acceptance and encourage image processing.

This is an extremely interesting activity and we´ll surely keep a close eye.

Report on the 'Institutional Policy and Guidance for Research Data' Workshop

'How to share expertise? Where to get advice'? Just two of the questions institutions need to address in their research data management policies according to Paul Taylor of Melbourne University. On the 29^th March 2010, the place for advice and sharing expertise was the EIDCSR Institutional Policy Workshop in Oxford.

A significant part of the ‘Embedding Institutional Data Curation Services in Research’ Project has been to start developing an Institutional research data management policy for the University of Oxford, so this workshop offered us a chance both to say how things were going and find out the lessons learnt from others farther down the road.

The University of Melbourne has been grappling with the issues for some time already, and we were lucky enough to be joined by several of their representatives via videoconference. Indeed, given how close we were to not being joined by their representatives due to the videoconferencing equipment, ‘lucky’ is the operative word. Paul Taylor stressed that any effective policy needs to be implementable. This involves getting the researchers themselves involved in the development process and offering somewhere where people can go for information and advice. Compliance becomes easier the more central services exist, leaving researchers to do the research.

Another university which has already done a lot of work on data curation is Southampton, and Kenji Takeda introduced their long-term ambitions. The unfortunate incident a few years back when Southhampton’s Mountbatton building burnt down led to claims against the lost research data, so this has perhaps focussed minds more there than in other institutions. A cost-benefits analysis is now being undertaken which should help institutions better appreciate the value of their data outputs. Furthermore, they are looking to make data management courses compulsory. Herding academics into classrooms sounds ambitious, but there was a general sense from the workshop that without training there was little chance of persuading researchers to adopt best practices.

Jeff Hayward, from the University of Edinburgh emphasised that when it comes to data curation it is better to identify the opportunities than enumerate the problems, but then failed to ignore the various ‘inhibitors’ to good data management. “Researchers want data management, but don’t want to do it.” Quite. Nevertheless, Edinburgh are bravely forging ahead, setting up an experimental ‘DataShare’ service and adapting the Digital Curation Centre’s 101 training, with the intention of making it compulsory for doctoral students.

Finally, David McAllister of the BBSRC explained data management policies from a Research Council’s point of few – clearly a key driver for institutional policies.

Perhaps the last word should go to Jeff Hayward who concluded the panel questions session by indicating that the world would actually be a happier place if there were fewer data repositories. Individual universities should really act as repositories of last resort, but the onus must be on them to guarantee that research data is not lost or rendered inaccessible.

For a more complete report on the workshop, plus the various sets of slides used by the presenters, go to the EIDCSR Project website: http://eidcsr.oucs.ox.ac.uk/policy_workshop.xml

2nd EIDCSR Workshop "Institutional Policy and Guidance for Research Data" on 29th March 2010

The second EIDCSR Workshop will take place on 29th of March at the Rewley House in Oxford. Following the policy development work undertaken at the University as part of the project, the event will focus on issues around the development and implementation of institutional policy and guidance for research data. A fantastic group of speakers from Oxford, Southampton, Edinburgh, Melbourne and the BBSRC will discuss:

• data management and sharing policy at different levels such as research council, HEI institutions and research departments;
• how research records and data management policy and guidance can be useful to researchers and how to involve researchers in their development;
• how to encourage implementation of institutional policy at a local or departmental level;
• how to encourage across the institution the sharing of best practice in research records and data management.

To book a place please email eidcsr@oucs.ox.ac.uk

Scientific data repositories workshop in Barcelona

A couple of weeks ago I was invited to talk at an incredibly inspiring event organized by the Centre de Supercomputació de Catalunya titled "Repositorios de datos cientificos" under their Jornadas Catalanas de Supercomputació.

We had an extraordinary day with a fantastic group of speakers that discussed issues around supporting researchers with their data management as well as disciplinary perspectives provided by real researchers.

The whole event was filmed and is available online (for those who speak spanish!) and I also got interviewed and filmed for online publication known as Global Talent, you can also see this video (again in spanish!).